Q. What are the international travel requirements?
To be considered for an international study tour, you will need to:
- Have a valid passport (with a minimum of 6 months validity from end of the program, i.e., the date of arrival in Brisbane)
- Have the means to obtain relevant entry permission for the study tour destination country. This may involve:
- Applying for, and obtaining a visa in advance through an online platform or other agency
- Confirming you are eligible for an on-arrival visa where applicable, or
- Applying for, and obtaining a visa through the destination country’s embassy
If your passport has expired or will expire in the 6 months following the program end, you should commence the passport renewal process. Note that this is not a consideration in your application, but rather a general eligibility criterium. Participants are liable for their own passport application/renewal fees.
Some destinations may require participants to demonstrate evidence of certain vaccinations prior to entry. Generally speaking, this information can be found on DFAT’s Smartraveller website, and will be covered in any pre-departure briefings held for shortlisted participants. Speak to a GP about other, destination-specific vaccinations or preventative medications that may be suited to your personal needs and/or conditions.
Students with pre-existing conditions or accessibility requirements are encouraged to apply, and this will not disqualify you from participation. Please note that dependent on the condition, participants may be required to undergo assessment by a qualified medical professional to endorse fitness for travel.
It is recommended that all applicants familiarise themselves with the UQ's Student Travel Procedure prior to applying for a study tour.
Students will not be considered for programs in countries where they have citizenship or residency status.
Q. Do I need travel insurance?
All participants of EAIT study tours will be covered by an appropriate level of travel insurance under UQ’s existing policy. Please login to view this information.
All participants are required to attend a UQ Travel Insurance briefing session prior to departure. Information will be provided about such events to shortlisted participants.
UQ Travel Insurance covers students for activities that are part of the study tour program schedule. Some activities that participants may take part in during personal time may not be covered under UQ Travel Insurance, e.g., extreme sports, high-risk leisure activities, etc. It is the participant's responsibility to check the UQ Travel Insurance policy to confirm what activities are and are not covered. Organise adequate personal insurance coverage as required.
Q. Do I need to organise my own flight or accommodation?
Grant guidelines stipulate that any expenditure on behalf of a grant recipient should have a clear financial benefit to the recipient.
There is a possibility that participants will need to book and pay for their own flights as part of the tour. This is decided in the planning phase of the tour organisation and is based on whether UQ can obtain competitive rates for a group booking, as compared to participants making individual bookings.
Shortlisted participants will be made aware of the arrangements for their particular tour upon acceptance into the program. In the event that participants are expected to make their own travel arrangements, part or all of the applicable grant will be released to students to support the cost of booking flights.
Generally speaking, in such cases, recommendations will be made about travel routes, but participants are free to make their own decision, so long as their flight arrives at the destination by the designated date/time.
Participants may arrive earlier or depart later than designated tour dates but should be aware that personal travel on either end of the official itinerary will not be covered by UQ’s travel insurance.
Accommodation is arranged within the official program dates. Personal travel outside of the official program will require participants to make their own arrangements for accommodation.
Q. Do I need to apply for a visa?
The University of Queensland will not provide any visa-related services in the event that participants are required to apply for entry permission to a program destination. A session will be organised for shortlisted participants prior to departure to cover entry requirements of the destination country.
In some cases, a host institution will either apply for, or engage an agency to apply for entry permission on behalf of participants.
In any case, participants will be advised of the relevant process after acceptance of an offer to participate in their respective program.
All costs for relevant entry visas are borne by participants, including the cost of the visa and costs associated with obtaining the visa (e.g., transport to an embassy if required).
The EAIT International team can provide supporting documentation for your visa application, e.g. an invitation letter from the host institution. However, UQ and the EAIT International team are unable to assist further with the provision of information relating to visa, aside from what is publicly available on trusted government websites.
Q. Will I have free time?
Yes! You will have free time in between the time with your host institution and attending events and activities throughout the program. You will be required to attend events and activities organised by EAIT and the local host throughout the program. You are advised to view the program schedule before making plans for your free time.
Typically, participants can expect to have evenings and coinciding weekends free.
